Individual Course(s) & University Withdrawals
Students may drop one, some or all of their classes during the drop/add period. Courses dropped in this manner do not appear on a student's transcript, are not considered as hours attempted for financial aid purposes, and no grade is assigned. Drop/Add deadlines may be found in the Academic Calendar for the respective term.
After the drop/add period students may withdraw from individual courses or all courses via OASIS until the official withdrawal deadline. The withdrawal deadline is typically two weeks after the midpoint of the term. After the deadline no withdrawals are permitted. Withdrawal deadlines may be found in the Academic Calendar for the respective term. Instructors may assign either a WP or WF unless the student has met the maximum of four (4) WPs (see below).
Effective fall 2008, all undergraduate students are limited to four course withdrawal-passing (WP) grades during their enrollment at UGA. A grade of WM assigned for a military withdrawal processed through the Office of Student Affairs is not included in this limit. Withdrawal grades (W or WF) accumulated prior to fall 2008 will not be counted in the application of this policy. Transfer grades of W, WP, and WF, i.e., any withdrawals earned at an institution other than UGA, are not considered in the application of this policy.
A student- or instructor-initiated withdrawal after the student’s fourth WP will result in the automatic assignment of a withdrawal-failing (WF) grade; therefore, students are encouraged to verify the official number of WPs on their record as indicated in OASIS prior to processing a withdrawal.
If a student withdraws from a course that has an associated lab taken concurrently, it will be counted as one withdrawal for purposes of this policy.
A student who wishes to withdraw from a course after the last day of the drop period for a term must withdraw through OASIS (Online Access to the Student Information System). If the student withdraws before the semester’s withdrawal deadline and has not yet received four grades of WP, the instructor will be asked to assign a grade of WP or WF. If the student has already accumulated four WP grades, a grade of WF will be automatically assigned. After the deadline no withdrawals are permitted.
Please note: international students and students on an assistantship must contact those respective departments to drop or withdraw from all of their courses.
An instructor may withdraw a student from a course due to excessive absences as defined in the course syllabus. If such a withdrawal occurs after the drop/add period and the student does not yet have four grades of WP, the instructor will have the option to assign a grade of WP or WF. If the student has already accumulated 4 grades of WP, the system will automatically assign a WF.
If a withdrawal is initiated by someone other than the instructor, the instructor and the student will be notified by the Office of the Registrar of the withdrawal. If a student with fewer than four WP course grades is withdrawn from a class prior to the withdrawal deadline, the instructor will have the option to assign a grade of WP or WF. After the deadline no withdrawals are permitted.
All probation and dismissal rules apply regardless of the circumstances of the withdrawal. For more information, see General Academic Regulations related to Academic Probation and Academic Dismissal in the Bulletin.
No student shall be withdrawn from a course for lack of a prerequisite after the end of one calendar week from the beginning of the term.
If a student experiences significant personal hardship (e.g., medical or family emergency, prolonged illness), the Office of the Vice President for Student Affairs (OVPSA) can facilitate a hardship withdrawal from all courses for which a student is registered for the term. A hardship withdrawal ordinarily cannot be used to withdraw selectively from some courses while remaining enrolled in other courses. Selective withdrawal will be permitted only under exceptional circumstances. If sufficient documentation is provided and a hardship withdrawal is approved by OVPSA, the OVPSA will work with each instructor to assign a withdrawal grade for each course. A hardship withdrawal does not guarantee a grade of WP; it is each instructor’s prerogative to assign a grade of WP or WF. A WP course grade assigned due to a hardship will not be counted in the application of this policy.
No refund is available for a reduction in hours due to individual course withdrawals that occur after the drop/add period.
Students should be aware that a reduction in their hours may affect their Student Financial Aid, the HOPE scholarship, athletic and ticket eligibility, University housing accommodations, use of University resources and access to University facilities, immigration status for international students, Veterans Educational Benefits, and the loss of full-time student status. Students should contact the appropriate office and their academic advisor with questions about the impact of their withdrawal from a course before initiating a withdrawal. Students who are returning from academic dismissal are advised to consult with their academic advisor prior to withdrawal because violation of the minimum enrollment requirements can lead to a second dismissal from the University. Veterans and dependents of veterans who receive educational benefits must notify the VA school certifying official in the Office of the Registrar of any course load reductions.
Please note: once you have withdrawn from either one or more of your courses, you may not add them back.
No refunds are given for a reduction in hours for an individual course withdrawal. Students withdrawing from all their classes will receive a refund computed on a pro rata basis determined by dividing the number of calendar days remaining in the semester (from the student’s official withdrawal date through the last day of scheduled exams) by the total calendar days in the semester. The total calendar days in the semester includes weekends and exam periods but excludes scheduled breaks of five or more calendar days. Students who withdraw from the University when the calculated percentage of remaining days is 40% or less are not entitled to a refund of any portion of institutional charges.
The following are not entitled to any refund of tuition and fees paid: students suspended for disciplinary reasons, students who leave the University when disciplinary action is pending, or students who do not formally withdraw.